OUTSOURCE PROJECTS TO OUR PMO

The KMV Consulting's project management office (PMO) is a group or department responsible for defining, maintaining, and enforcing project management standards. 

Many organizations profit hugely by utilizing a Project Management Office (PMO); it means they achieve benefits from standardizing and following project management policies, processes, and methods.

Internal or external, setting up a PMO is crucial. They are also known as program or project portfolio management offices, but these are distinct sorts of PMOs.

A project management office keeps documentation on projects and offers direction and key metrics in the execution of the projects under its governance. Through guidance, the PMO helps organizations get a return on their investment and add value to their stakeholders through projects, programs and portfolios.

Where the path to success is unclear, the KMV Consulting's PMO steps in to manage uncertainty and ambiguity. 

Ensures that processes are not too rigid to allow for any tailoring to the structure; or to allow for the requirements of a particular project – whether a linear, iterative or hybrid methodology is required. 

Assigns the appropriate resources to support the project based on structure and method.

KMV Consulting's project management office maintains project documentation and provides direction and key metrics in the execution of projects under its supervision. The PMO provides guidance to organizations to help them get a return on their investment and add value to their stakeholders through projects, programs, and portfolios. 

A Project Management Office (PMO) can be an essential component for the successful delivery of any large program (Program PMO), delivering to a technology roadmap (Technology PMO), or indeed, the ongoing management of a diverse slate of projects (Enterprise PMO).

When making a call to outsource or not, you need to take into account these benefits of outsourcing your PMO functions.

• Outsourcing PMO improves operational efficiency and lowers costs. The outsourced PMO is completely focused on the task at hand and understands what it takes to implement and run a PMO effectively. 

• Outsourced PMOs have subject matter expertise to develop standards and methods that form a flexible framework while quickly producing predictable and measurable results. While talent identification and acquisition is a growing issue in most PMOs, this risk can be mitigated by outsourcing.

• Another advantage is the cost avoidance associated with failed projects: those that implement the wrong solutions, take longer than expected, or go over budget. When these responsibilities are delegated to internal staff members, who are frequently pulled in multiple directions, the results are less successful. Perhaps the most significant strategic advantage is that you are now free to focus on your core business competencies and delegate the rest to KMV Consulting's PMO.

Some risks can be mitigated by contracting out your PMO or some of its functions to an external PMO like KMV Consulting. Finding the right talent to staff your PMO can be difficult – it can take time to find the right skills and training. 

• Outsourcing eliminates the risk of not being able to find the right people for your office.  Scope creep can also be reduced or eliminated entirely. Because an external PMO like KMV Consulting has clearly defined tasks and objectives, KMV Consulting cannot be asked to take on additional tasks without a new contract. 

• Cost risk can also be reduced. As we include a set fee for fixed deliverables, allowing you to know your total costs for each reporting period.

• Your company no longer needs to manage people who are putting together deliverables. There is no need to manage a process from start to finish, and no technology needs to be purchased and managed, since the PMO would already have the tools and technology.

• Furthermore, KMV Consulting's PMO will be solely responsible for PMO tasks; you will not be able to ask them to take over project functions or jump into another area of your projects at any time. Their skills and experience will be laser-focused on delivering the functions for which you have hired them.

With an external and outsourced PMO providing unbiased data and reporting, projects can concentrate on their tasks. There will still be documentation to complete and records to manage, but you'll be discussing some of their superfluous activities, such as budget reporting.  

When the PMO functions are external, tasks will be more clearly defined – job roles will not begin to overlap as they might in an internal project office. Furthermore, as part of the framework they support, the experts in the outside PMO will bring in strong processes and clear documentation. It will enable projects to follow a well-defined and tested path to completion, with improved processes and practices.

• We'll both agree on a variety of service level agreements (SLAs) as part of your business agreement with us, as your outsourced PMO. The type of work you contract out will be determined by what these are. Businesses are most likely to outsource admin or tooling, for which SLAs can be easily agreed upon.  

• One significant advantage of outsourcing your PMO to us is the ability to hold us accountable through SLAs. You can include financial incentives for exceptional performance as well as penalties if delivery deadlines are not met.  

• You can be confident that the reports and data your company requires will be delivered on time, and that performance will be consistent, regardless of human resource challenges or other issues at our end.